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ABOUT US

Make bookkeeping and tax preparation as easy as possible by hiring our experts here at Yorkshire Enterprises to do these for you!

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Yorkshire Enterprises Inc.

17 Beaver Street

Glen Williams, Ontario

L7G 3P6

Click To Call 905-873-2697

Click To Email info@yorkshirent.com

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TAX OFFICE

HOURS

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Monday - Friday 10 am - 5 pm

Saturday 10 am - 2 pm

Sunday Closed

Evening appointments available

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YOU WILL LOVE IT!

CLOUD ACCOUNTING

One of the most exciting changes in the

accounting and bookkeeping industry is

cloud technology and the apps that go along with it

Cloud Accounting is a general term for several types of accounting solutions, all of which have in common one thing:  The accounting system is accessible via a remote server that is connected to the internet, but in a secure space that only authorized users can access.

CLOUD ACCOUNTING

In the past, accounting systems software programs such as QuickBooks and Sage have been located on a small business owners or entrepreneurs own private computer or a private server within the small business.  This allowed one or more employees within the same physical location access to the accounting software.  Access to a desktop system was limited, especially if the small business added additional business locations and/or needed outside consultants such as bookkeepers, or auditors to be able to access the system.

Cloud accounting solves the limited access problem because you can access a cloud accounting system via an internet browser or a remote desktop connection that accesses the system through a private connection.

BENEFITS?

ANYWHERE, ANYTIME ACCESS

TO YOUR ACCOUNTING SYSTEM

The reasons many small businesses are moving to the cloud:  As our workforce becomes more mobile, cloud accounting provides a tremendous convenience by allowing users to access the accounting system from any computer connected to the internet.

  • 24/7 access to up-to-date financial information and reports from any device with an internet connection (you can access your numbers with your smartphone or tablet).

  • Up to date – Real time accounting means your records are always completely up to date making it easier for you to make the right decisions.

  • Business support – Since we can access your data 24/7 you get more value from us – we can help you run and grow your business rather than just add up the numbers. We can support you with your key decisions.

  • Easier invoicing – Fast, simple customised sales invoicing will make your life simpler. And the facility for emailing of invoices, with the option to attach a statement at the same time, makes it so easy to manage your sales and get paid quicker.

  • Quicker cash collection – The system allows you to embody payment methods into your invoicing. For example, click and pay to drive quick collection of your debts.  It makes it so much easier for you to get paid, reducing bad debts and slow payers and putting more cash in your bank account.  You can also chase debtors whilst you’re on the go.

  • Automatic processing – Your bank accounts can feed directly into the system, which keeps your accounts up to date and fully reconciled to the bank… this feature will save you a significant amount of time.

  • Financial dashboard – One of the most popular features is the “Financial Dashboard”; a fully customizable screen showing you the key financial information you need to run your business. You’ll come to rely on this Financial Dashboard just as much as you rely on the dashboard in your car when driving.

  • Instant reports – At the touch of a button you can get instant reports on your business.

  • Security – Being able to sleep at night knowing your sensitive financial data is always secure and backed-up automatically.

  • Maintenance free – No system downtime because all software upgrades are automatically installed. This worry-free maintenance saves you time and hassle.

  • Lower professional fees – Reduced accountancy fees because it makes it easier for us to produce end of year accounts.

  • Free software – As well as helping you, this system makes our life much easier and that means we can pass this onto you in the form of cost savings, i.e. we will pay the monthly fee for the system on your behalf.

SUMMARY MANAGEMENT REPORTING

The real power of a cloud accounting system is having important management information to hand.  Information such as, who owes me money, what are my sales this month and am I making profit?  As part of our cloud accounting service we will help you set up the key reports you need so that the most important information is always a click away.  Having your finger on the pulse of your business is critical for making the right business decisions.  You need to know the key numbers.  Each quarter we will supply you with:

  • A periodic view of your reconciled account summary that will include a year to date total for each category of income and expense, and most importantly your profit for the year to date.

  • A periodic sales ledger report showing you exactly how much money your customers owe you and how long those debts have been outstanding.  This report will help  you to keep on top of your debtors and put more cash into your bank account.

  • A periodic purchase ledger report showing you how much money you owe to your suppliers.

HOW TO GET STARTED?

To be honest, we are pretty excited about the possibilities and results we've seen with the implementations we've done.  If we've piqued your curiosity about cloud accounting, please feel free to reach out so we can continue the conversation.  We can share any specific current success stories of our clients we have successfully moved to the cloud, and we can discuss our recommendations and costs for a proposed move for your business.

Feel free to give us a call 905-873-2697 or send us an email to start the conversation

 

CLOUD ACCOUNTING PACKAGES

COST?

The cost of a cloud accounting solution will vary depending on the following factors:

  • The accounting software you choose

  • Whether you choose to host a desktop software or choose Software as a Service

  • How many users need access to your software

  • What features you need, and whether you can get them in the core software or an add-on

  • Some accountants will include your software, hosting, and other technology requirements in a comprehensive price that includes bookkeeping, payroll, controller review, and tax compliance.  In these cases, the accountant will likely deal with the cloud accounting vendor and you will not have to manage that relationship.  In other cases, the accountant may simply pass on some references to you and leave you to work with the vendor directly.

  • Monthly Review

  • Monthly Account Reconciliation

  • Dedicated Shared Dropbox Folder

  • Personal Tax Return

  • Business Tax Forms (T2125)

  • HST Returns

  • Liase With Accountant

  • Year End Adjusting Entries

  • Limited Phone & Email Support

  • Unlimited Access To Online Training

  • Service Guarantee

  • Record Sales & HST From Reports

  • Reconcile Deposits

  • Record Expenses & HST

  • Reconcile Payments

  • Process Receipts

  • Reconcile Bank Accounts Monthly

  • Monthly Financial Statements

  • Dedicated Shared Dropbox Folder

  • Personal Tax Return

  • Business Tax Forms (T2125)

  • Liase With Accountant

  • Year End Adjusting Entries

  • Unlimited Phone & Email Support

  • CRA Audit/Review Support

  • Unlimited Access To Online Training

  • Service Guarantee

  • Record Sales & HST From Reports

  • Reconcile Deposits

  • Record Expenses & HST

  • Reconcile Payments

  • Process Receipts

  • Reconcile Bank Accounts Monthly

  • Prepare Payroll

  • Weekly Financial Statements

  • Dedicated Shared Dropbox Folder

  • Personal Tax Return

  • Business Tax Forms (T2125)

  • HST Returns

  • Liase With Accountant

  • Year End Adjusting Entries

  • Unlimited Phone & Email Support

  • CRA Audit/Review Support

  • Cloud Accounting Software

  • Limited Payroll Support

  • Prepare Payroll Deductions

  • Prepare/File T4's

  • Prepare/File ROE's

  • Monthly Business Consultation

  • Unlimited Access To Online Training

  • Service Guarantee

SPECIALIZING & CERTIFIED IN

CLOUD ACCOUNTING SOFTWARE

Smarter business tools for the world's hardest workers.  Make organization easy.

QuickBooks Online >

Accounting for small businesses and start-ups.  Online accounting on the go.

Sage Business Cloud >

YES, THAT'S RIGHT!

YOUR DATA IS MORE SECURE IN CLOUD ACCOUNTING THAN IT IS ON YOUR PC

That's because the data centres that provide cloud accounting follow strict security procedures.

Some of the security features include:

  • Physical security including limiting building access and computer room access with James Bond-like features such as retina and fingerprint scans

  • Date security including firewalls, multiple layers of password management, employee training, and much more

  • Redundancy of computers and data for disaster recovery

  • 24/7 network monitoring

  • Built-in offsite backup

  • No more file version errors